How To Record Invoice Payment

To easily record your payment for an invoice, in order to avoid annoying your customer after they have made the payment; do the following.
Log in to the admin panel, select the invoice you want to record the payment for.
Click on the payment button.
A window will pop up like the one below.

Now fill the blanks according to the payment and record the amount. Then click on save to make it all done.

This option might not show in the cancelled and paid invoices.




What do the fields mean in the popped up window?

Amount Received – It is the amount of money that has been paid by the customer. The amount due will get automatically deduced.
Payment Date – You can select the date on which the amount was paid. The current date will be chosen in case you don't change the date.
Payment Mode – This option will help you to record the type of payment model that has been used by your customer to make the payment.

Click Save

The status will be changed automatically when the invoice will be paid. The status will be changed to partially if the amount paid is lesser than the net amount or it will be changed to paid if the total amount of money has been paid to by the customer.

Email sent to customer contacts.

You can make use of the "Do not send invoice payment recorded email to customer contacts" checkbox while recording the payment if unchecked the email will be sent to the customer that the payment has been registered and received.

To edit the email content go to Setup -> Email Templates -> Invoice Payment Recorded (Sent to customer contacts).